As we begin to resume in-person Chamber events, the safety and well-being of our members and guests is of the utmost importance to our organization. We want our attendees to not only be safe, but we want them to also feel comfortable knowing that the Chamber is addressing the concerns regarding the spread of the virus by taking precautionary measures to safeguard our guests while ensuring we can continue delivering innovative and relevant experiences for Dawson County’s business community.
This guide is broken down into 4 sections to ensure that we successfully convey this message.
Chamber Employee Protection and Procedures
Section 1: Pre-Event Procedures
Event and Communications
All In-Person and Hybrid Events MUST include the following information on the event page:
Events open to the public and Chamber members should have a Calendar Event Page created. On this event page details for the event should be present and include the list of all safety precautions the Chamber is taking.
Your safety is of the utmost importance to us. Thus, we have set a few important event procedures in place based on the CDC Guidelines:
If you do not feel well or are experiencing any symptoms of COVID-19, do not attend this event. The CDC says the symptoms of COVID-19 include: Fever or chills, Cough, Shortness of breath or difficulty breathing, Fatigue, Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea. For a full list of symptoms of COVID-19 please visit the CDC website.
Upon entering the event venue, a Chamber Employee will take your temperature. Please note: if your temperature is above 100.4 you will NOT be permitted to enter the event.
There will be multiple sanitation stations located throughout the venue.
Please follow all social distancing guidelines including, remaining 6 ft. apart and refraining from shaking hands. Seating will be spaced out to comply with the social distancing guidelines. Social distancing guidelines set in place by the CDC can be found on the CDC website.
We ask you to please consider wearing a mask out of respect for other guests and Chamber team members. Masks will be provided for your use but are not mandatory.
Lunch will be served as a buffet style meal. We will have sanitizer and gloves at the beginning of the line. Before you can enter the buffet, you must sanitize your hands. Please note: Only touch what you are planning to put on your plate. Do not put anything back on the buffet.
Please Click Here For The CDC's Guidelines to gatherings and community events.
- Event registration will close 12 hours prior to the event date. This allows the Chamber Staff and venue to fully prepare all items needed for the event including all personal protection equipment, forms needed, seating
- Indoor events will be limited to 50 participants
- NO Walk-Ups: There will be NO walk-ups for any Chamber All attendees MUST pre-register.
- NO On-site Payments: All event attendees MUST pre-pay. We will not be accepting any cash or credit cards at the
Section 2: Event Procedures
- Entering the Venue: Each attendee must enter the event venue following the guidelines that are provided for the event. Tables are spaced out per CDC Hand sanitizer will be available on every table. CDC Guidelines will be placed on signage a the front of the venue.
- Contactless Check-In: At the event, attendees will check in outside before entering the event or using a drive through check-in process. Process will be determined by the event that is taking place. Attendees will have their temperatures checked, given hand sanitizer and a mask if
- Temperature Checks: Attendees MUST have their temperature checked before entering the event room. If an attendee has a temperature of 4 or greater, they will not be allowed to enter the event venue. Chamber Employees who are taking temperatures will be wearing face masks, and gloves for protection.
- Doors to the Building: The doors to the event facility will remain open during the entire check-in process. There will be specific doors for entry and
- Attendees who Attend the Event Showing Obvious Symptoms: If an attendee shows up to the event with obvious symptoms they will NOT be allowed in the venue. If the attendee disagrees and becomes disruptive, they will be asked to step into a separated location (away from other event attendees) where the Chamber’s leadership will discuss why they are not allowed to
- Symptoms Include: Fever or chills, Cough, Shortness of breath or difficulty breathing, Fatigue, Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea
- Sanitation Station: There will be a sanitation station placed at the entry to the event venue. This station will include hand sanitizer and masks. Attendees will be asked by a Chamber Staff member to sanitize their hands before entering the event
- Boxed Meals: Will be grab and go and will be obtained once the attendee enters the event venue room. Once an attendee touches a box that is their lunch. There will be NO exchanging of boxes. Drinks will be bottled. There will be a Chamber employee monitoring the meal station. A sanitation station will be placed at the beginning of the meal station. Utensils will be pre-packaged and placed either on top of or in the boxed lunch. Attendees must stay 6 feet apart from other attendees in the waiting line.
- Buffet Style Meals: The Business Luncheon meal will be served as a buffet style meal. We will have sanitizer and gloves at the beginning of the line. Before you can enter the buffet, you must sanitize your hands. Please note: Only touch what you are planning to put on your plate. Do not put anything back on the buffet.
Social Distancing Measures and Sanitation:
- Signs: Signs that encourage social distancing will be place throughout the venue.
- Spacing Out Attendees: All attendees will be spaced 6 ft. apart. Seating will be arranged to accommodate
- No Handshaking: Handshaking is discouraged, please respect other members and the social distancing
- Sanitation Stations: Multiple sanitation stations will be placed throughout the event venue.
End of Event:
- Dismissal: Attendees will need to observe social distancing while leaving the building. Please allow space between others and do not stand at the exit doors were members are trying to exit. No Congregating inside the Building: Attendees will be encouraged to NOT congregate inside the building.
- Sanitation Stations: Sanitation Stations will be placed at the exits of the building.
Other Event Procedures:
- Bathrooms: Bathrooms procedures will be based off the venue’s guide.
- One Way Entry & Exit: There will be specific doors used for entering the venue and exiting the venue. Doors will be designated based on event floor layout.
Section 3: Post-Event
- Any items used for the event MUST be disinfected when brought back to the Chamber. Items include, but are not limited to: Signs, iPad, writing utensils, clipboards, thermometers, tablecloths, and sanitation materials.
- All staff must wash hands before exiting the venue.
Section 4: Staff Responsibilities and Protection
- Temperature Checks: All Chamber employees must have their temperature checked before entering the venue. If their temperature is 100.4 or above, they cannot enter the event venue.
- Symptoms: If a Chamber Employee is not feeling well or having any of the symptoms of COVID-19 they are not allowed to enter the event venue. Symptoms Include: Fever or chills, Cough, Shortness of breath or difficulty breathing, Fatigue, Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea
- Washing Hands: Chamber Employees must wash hands or sanitize them periodically throughout the event.
- Masks and Gloves: Chamber Employees MUST wear a mask. If the employee is in- charge of taking temperatures, they MUST wear gloves and sanitize their gloves often.
- Encouraging Social Distancing: Chamber Employees MUST lead by example and strictly follow ALL social distancing guidelines. Chamber staff must also encourage social distancing measures with event attendees.